Administrative Assistant: Sales Team

Full Time
Sterling, VA
Tart Lumber Company
Admin & Office, Construction, Sales & Retail

Tart Lumber Company

Tart Lumber Company, Inc., an independent lumber, millwork and hardware supply store, seeks a full-time Administrative Assistant to join their Sales Team in Sterling, Virginia.

This position is ideal for someone experienced in a professional business setting, embodies exceptional customer service, and can communicate in a helpful, pleasant manner with staff and customers alike.


  • Create point of sale system quotes from 3rd party pricing estimates.
  • Process client deposits and payments.
  • Tracking open orders to ensure receipt of acknowledgements from manufacturer portals.
  • Update orders with acknowledged supplier details and advising customers of expected delivery dates of special orders.\
  • Advise sales representative and client when special orders arrive.
  • Coordinate with delivery dispatch team for larger orders.
  • Complete installation agreements as needed, ensuring all signed documents are added to shared storage on network.
  • Coordinate with installers for field measures, keeping detailed notes in calendar for measurements, installations, and return service trips.
  • Coordinate installations with customer and installer once material has arrived, ensuring any additional installation material is delivered with products being installed.
  • Enter installer purchase orders and invoices into the system.
  • Process replacement part requests for damaged or defective items.
  • Assist Sales Team with other day-to-day operations and tasks, as needed.


  • $17 – $20 per hour starting wage.
  • Performance bonus.
  • Health, dental and vision insurance; prescription drug coverage.
  • 401(k) retirement plan.
  • Paid time off.
  • This is a Monday – Friday position working 7am – 4:30pm; no weekends.


  • Minimum 2 years’ experience working in an administrative support or professional office environment preferred.
  • Knowledge/experience with new construction and/or remodeling a bonus.
  • A friendly and personable demeanor that exudes professionalism at all times as this position has a high level of contact with customers, staff, and suppliers.
  • Excellent verbal and written communication skills are required.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures; working knowledge of Microsoft Office software (Word and Excel) required.
  • Flexibility to adapt to changing work priorities.
  • Proven organization and time management skills with the ability to multi-task and work independently to complete tasks; prioritize and resolve inquiries (phone, e-mail, in person).
  • Valid driver’s licenses required.

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